Cite an Item

Researchers should properly cite or credit all items found on Florida Memory when using them in a blog, website, research paper, publication, or other medium. The following guide lists our suggested formats for citations and credit lines. Consult a style guide for more detailed information on specific citation formats.

For photos, video, or audio:

Alvin S. Harper portrait of girl with rattle

Caption photos and recordings with a line crediting the State Archives of Florida and the photographer or creator if known. If you are using the material for a blog, website, or other digital presentation, we also ask that you provide a link to the item on Florida Memory.


Citation: Photo by Alvan Harper, courtesy of State Archives of Florida, Florida Memory.

For documents:

If you are using documents from Florida Memory for a publication, thesis, or research paper, we suggest using the same format you would use if you had viewed the item in the Archives in person. You should, however, add a URL with an access date to the end of your citation.

  • Since you are retrieving the document online, you often will not have a box or folder number for the item. Since you are including a URL, however, this is not necessary.
  • The collection number can be found in the “Series Description” section of each collection page.
Albert S. Chalker Paper Citation example

Check out the Archives’ Guidelines for Citing Archival Sources (PDF) for more information on constructing citations.

Example: A letter from Albert S. Chalker to Martha Ann Bardin dated October 12, 1864 in the Albert S. Chalker Papers.


  1. Albert S. Chalker to Martha Ann Bardin, October 12, 1864, Albert S. Chalker Papers (M72-11), State Archives of Florida. (accessed 11/14/2014).

To cite the collection in a bibliography:

Albert S. Chalker Papers. Collection M72-11. State Archives of Florida.